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Privacy Policy

Effective Date: 05/09/2024

Introduction

At SJCIT, we are committed to protecting the privacy and security of the personal information of all users accessing our Moodle Learning Management System (LMS). This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you access and use the Moodle LMS hosted by  SJC Institute of Technology.

By using the Moodle platform, you agree to the terms outlined in this Privacy Policy.

1. Information We Collect

When you use the Moodle platform, we may collect the following types of information:

1.1. Personal Information:

• Name: First and last name for identification.
• Email Address: For communication and account verification purposes.
• Student or Employee ID: For verification and enrollment purposes.
• Contact Information: Phone number and address (if required by the institution).
• Course Data: Information about the courses you are enrolled in and your progress.
• Assignment Submissions: Your work and submissions in the Moodle platform.
• Grading Information: Records of grades and feedback on assignments and assessments.

1.2. Usage Information:

• IP Address: Collected when you access the Moodle system.
• Browser and Device Information: Information about your device, browser, and operating system for analytics and security.
• Login and Access Times: To track your participation and usage within the system.

2. How We Use Your Information

We use your information to:

• Provide access to the Moodle LMS.
• Facilitate course registration and management.
• Monitor academic progress and performance.
• Provide feedback and grade assessments.
• Ensure the security and integrity of the platform.
• Communicate important announcements and updates related to courses.
• Conduct statistical analysis to improve the user experience and platform features.
• Comply with legal and regulatory requirements, where applicable.

3. How We Share Your Information

We do not sell or share your personal information with third parties for marketing purposes. However, we may share your information in the following circumstances:

• With Faculty and Staff: Course instructors and administrators may access your personal information to perform academic and administrative duties.
• Legal Compliance: We may disclose your information when required by law, or in response to a valid legal request by a public authority, including for national security or law enforcement purposes.

4. Data Security

We implement a variety of technical and organizational measures to safeguard your personal information. These measures include:

• Encryption of sensitive data.
• Regular software updates and security patches.
• Restricted access to personal data based on roles and responsibilities.
• Continuous monitoring for unauthorized access or threats.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law. Typically, this will be for the duration of your enrollment or employment with the institution and a reasonable period thereafter to comply with legal obligations.

6. Your Rights

You have certain rights concerning your personal information, including:

• Access: The right to access the personal data we hold about you.
• Correction: The right to request correction of any inaccurate information.
• Deletion: The right to request deletion of your personal data under certain circumstances, such as when it is no longer needed for its original purpose.
• Objection: The right to object to the processing of your personal information for specific purposes.

To exercise any of these rights, please contact us at [Insert Contact Information].

7. Cookies

The Moodle platform may use cookies to enhance your experience, track login sessions, and store preferences. Cookies are small text files that your browser stores on your device.

You can manage cookie settings through your browser. However, disabling cookies may affect your ability to use certain features of the Moodle platform.

8. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Any changes will be posted on this page, and we will notify users of significant changes via email or through the Moodle platform. Your continued use of the platform after any modifications indicates your acceptance of the new terms.

9. Contact Information

If you have any questions about this Privacy Policy or how your information is handled, please contact us at:

S J C Institute of Technology

BB Road, Chickballapur, Karnataka .India

principal@sjcit.ac.in

Ph: +91 08156200183